Goffstown Jr. Baseball

GJB Board Meeting Agenda
February 2, 2012

I. Opening

a. Call to Order

b. Review and approval of previous minutes

II. Standing Committee Reports

a. President’s Report

b. Treasurer’s Report

c. Director’s Report

III. Old Business

IV. New Business

a. Manager selection committee

b. Schedule committee meeting

c. Registrations

d. Volunteer help for evaluations

e. St. A’s Clinics

GJB Board Meeting Minutes
2 February 2012

Board members present: Mike Santoro, Paul Hunt, MaryAnne LaBrie, Trisha Guillemette, Kevin Daigle, Keith Campbell, Craig Hollinrake, Chris Meaney, Jennifer Hunt, Ken Morel, Brian Fanny, Sean Skinner, Tanner Bilodeau, Gena Heidenreich

Board members absent: Collis Adams, Denis Pinard, Dan Sullivan

Guests: Melissa Desrosiers

The meeting was called to order at 7:08pm.

A motion was made by Kevin to accept the minutes from the previous meeting. The motion was seconded by Chris. The motion was passed.

Treasurer’s Report: MaryAnne LaBrie
MaryAnne handed out to each board member packets containing “Profit & Loss Budget Overview,” “Spring Registrations Paid to Date,” and “Reconciliation Detail for Money Market and Operating Account.” She gave a brief overview of each report. Majors registrations is slightly down. There are 6 registrations from Weare so far. Mary Anne requested that board members look over the budget numbers and give her feedback. Based on last year’s budget, it appears the league will not profit, but may at least break even.

Mike announced that Dan Sullivan (Player Agent) was in an accident and is unable to drive for a couple of weeks.

Minor League Director: Kevin Daigle
It appears majors will need 6 managers and minors will need 5. Manager selection committee will meet next Thursday at 7:00pm to vote in managers so they can attend evaluations the following Saturday.

Equipment Director: Chris Meaney
Still firming details of new shirts and hats. Vendor quote obtained by Chris is comparable to Jen’s vendor, so Chris would like to keep work “in town.” Ordering can proceed as soon as team sponsors are confirmed. Chris will stay in touch with Tanner regarding sponsors. Umpire equipment order is needed.

Sponsor Director: Tanner Bilodeau
Tanner is still soliciting sponsors. There are only a few confirmed sponsors so far. Tanner will aggressively pursue payments from sponsors. The goal is one sponsor for each of the 52 teams.

Safety/Training Director: Ken Morel
St. A’s clinic sign-ups total about 30-40 kids. Ken has volunteer forms to go through. There are approximately 15 coach/manager volunteers and 2 concession volunteers.

Information Officer: Brian Fanny
Brian renewed web hosting for the upcoming year. He introduced Melissa Desrosiers who is interested in the Information Officer position. She has some experience from previous years of editing content on the website and sending emails, is involved in the league, and has computer skills. Brian will consult and do whatever else is needed.

Concessions Director: Gena Heidenreich
Gena will compile a list of items to discuss at the next meeting. Leaking and broken windows in concession need to be addressed. Vikster’s Pizza has a pizza warmer they are willing to sell. It holds 3 pizzas and purchase should be considered, as pizza sales will increase concession revenue.

Fundraising Director: Jennifer Hunt
Credit card processing has been researched. She is deciding which company to go with. Jen needs a copy of the league letterhead and the tax ID for donor letters. She made calls to local businesses for calendar prizes. She has some “definites” and will continue soliciting. Suggestion for fundraising mentioned: Unique Ford donation for each test drive on a specific date.

Farm Director: Keith Campbell
On June 2nd, the Villa parking lot will be unavailable to the league until 12:00 noon. Should that be skills day, but have a later start time? The schedule can be adjusted accordingly.

Major League Director: Sean Skinner
There may be enough players for 7 majors teams and will work on the schedule based on that. Help is needed for the upcoming evaluations and setting up the safety clinic. Collis will try to schedule umpire training at the same time as the safety clinic. Minors league needs more umpire volunteers.

Manager Selection Committee: Majors - Sean Skinner, Keith Campbell, Ken Morel, Kevin Daigle; Minors – Paul Hunt, Craig Hollinrake, Kevin Daigle, Sean Skinner.

The meeting was adjourned at 8:57pm.

GJB Board Meeting Minutes
January 5, 2012

Board members present: Mike Santoro, Paul Hunt, MaryAnne LaBrie, Trisha Guillemette, Dan Sullivan, Kevin Daigle, Craig Hollinrake, Chris Meaney, Denis Pinard, Jennifer Hunt, Collis Adams, Ken Morel, Brian Fanny

Board members absent: Sean Skinner, Keith Campbell, Tanner Bilodeau, Gena Heidenreich

Guests: Richard Fitts, Craig Reynolds, Matt LeBrecque - Weare BB Director and coaches

The meeting was called to order at 7:06pm.

A motion was made by Kevin to accept the minutes from the Dec 1st meeting. The motion was seconded by Paul. The motion was passed.

Treasurer’s Report: MaryAnne LaBrie
MaryAnne requested approval to purchase the basic Quickbooks software package at approximately $180.00. This is business-specific software and better than the current spreadsheet format. A motion to approve the purchase was made by Collis and seconded by Paul. The motion passed unanimously. MaryAnne met with the league CPA. There has been no income received and only minor expenses. Registrations will start to generate revenue. A few fall ball registrations are still owed.

Player Agent: Dan Sullivan
Waiting for website update, so there are no registration numbers yet. We need volunteers for sign-ups. A sheet was passed around to board members.

Umpire-in-Chief: Collis Adams
After more thought, we shouldn’t add a new board position. Collis will deal with situations and work within the “existing framework.” He will still work for recruiting more umpires.

Equipment Director: Chris Meaney
Still debating sponsorship names on shirts. Brown Graphix can print for approximately $12 per shirt. Jen suggested checking prices with her vendor from Goffstown. Mike is interested in the Babe Ruth style shirts for the majors. Still debating “G” on hats and sponsor names on shirts. We will continue to purchase equipment from Indian Head. Chris is looking for information regarding how much new umpire equipment is required.

Safety/Training Director: Ken Morel
The middle school may have a conflict with the Safety Training School date of March 25th. Perhaps time change to 9-12. Will update at next board meeting. Tryouts are scheduled, gym is committed. The postcard listed incorrect time, website is correct at 8:30am.

Field and Facilities Director: Denis Pinard
The batting cage was not disassembled for winter and suffered minor storm damage - slight collapse, but fixable. Heavy rain left pooling, but drainage is working well. Infield not affected. Some fence protectors were blown off. The minor league scoreboard has a slight crack. There is slight window damage to concession. Denis is comfortable with his budget as is and requests that it not be cut. All winter damage will be fixed in the spring. Concession is rotting and eventually will need to be repaired or ideally replaced. $1,000 in repairs are necessary to open for the season. Light pole needs repair. The M&M shed needs a roof. Field condition is good for 5-7 years with minimum maintenance.

Information Officer: Brian Fanny
Brian’s son does not want to play ball this season, so Brian would like to step down as Information Officer. He recommends e-teams website as the easiest for a new board member to transition to. Brian will serve the board as long as needed. He will not renew the current hosting site ($500) but will find a reasonable replacement. E-teams connects with LL Active Sports for registrations and are approximately the same price. Online registration started in January with minor “hiccups.”

Minor League Director: Kevin Daigle
Still researching concession donations.

Fundraising Director: Jennifer Hunt
New swag includes stadium seats and sweatshirts. Other items to be ordered. Jen researched credit card processing options accessible through cell phones. Fees are 1.7% of sales if card is swiped, 2.7% if punched in. CC reader is free, second is $30. Mike would like to have CC processing ready for registration so we are able to process merchandise purchases there. Jen needs space in the shed at the field for storage.

Weare BB Director and Coaches
They started off quite antagonistically by accusing the board of being “shady and unprofessional.” They wanted to know the motivation behind offering GJB participation to Weare residents. They also wanted to know why the board did not reach out to Weare BB by notifying them of our plans. They asked if the board had ever considered the negative impact on the Weare BB organization, and if it was necessary to contact their organizers before considering opening our boundaries to their town. The answer to both was no. Mike diffused the situation by first apologizing if the board offended in any way, and explained that some Weare parents showed interest in having their children participate in Little League. Also, as we are a non-profit business, decisions were made in an effort to increase revenue through additional registrations. The men seemed, if not pleased with the results of attending the board meeting, at least pacified.

The meeting was adjourned at 9:07pm.

 GOFFSTOWN JUNIOR BASEBALL BOARD MEETING MINUTES

September 2, 2010

•  Board Members Present:  Kelli Wanner, Jane Steckowych, Christine Biron, Dan Sullivan, Mike Santoro, Tina Gagnon, Jennifer Hunt, Sean Skinner, Paul Hunt, Denis Pinard, Jim LaJeuensse, and Steve Bond.

• Board Members Not Present:  Collis Adams, Brian Chisholm, Brian Fanny, and Rob Easton

• Guests:  Craig Hollinrake and Trisha Guillemette

Meeting called to order at 7:02pm.

Paul made a motion to approve the minutes, Steve seconded.  Motion passed.

1.                  Treasurer Report:  Tina received more money for Jimmy Fund.

2.                  Field: Minors field is coming along well

3.                  Fall Ball: Mike Santoro advised there are 25 players interested in playing fall ball.

4.                  Elections were conducted for the 2010-2011 season: 

President:  Mike Santoro- elected

Vice President:  Steve Bond- elected

Secretary:  Christine Biron-elected

Treasurer:  Tina Gagnon- elected

Player Agent:  Dan Sullivan- elected

T-ball:  Craig Hollinrake-elected

Farm:  OPEN

Minors: Rob Easton-elected

Majors:  Sean Skinner-elected

Equipment:  OPEN

Field/Facilities:  Denis Pinard-elected

Sponsorship:  OPEN

Fundraising:  Jenn Hunt- elected

Umpire-n-Chief: Collis Adams- elected

Safety/Training:  Paul Hunt- elected

Information Officer:  Brian Fanny-elected

Concessions:  OPEN

Meeting adjourned 7:30pm.

GOFFSTOWN JUNIOR BASEBALL BOARD MEETING

AGENDA

July 1, 2010

I.          Opening

A.    Call to Order

B.     Review/approval of previous minutes

II.        Standing Committee Report

A.    President’s Report

B.     Treasurer’s Report

C.     Directors’ Reports

III.       Old Business

IV.       New Business

A.    Major league evaluations

B.     Umpiring Incident

GOFFSTOWN JUNIOR BASEBALL BOARD MEETING MINUTES

June 3, 2010

• Board Members Present:  Kelli Wanner, Mike Santoro, Dan Sullivan, Paul Hunt, Steve Bond, Brian Fanny, Tina Gagnon, Jennifer Hunt, Sean Skinner, Christine Biron, Jane Steckowych, Jim LaJeunesse, and Rob Easton

• Board Members Not Present:  Denis Pinard, Brian Chisholm, Collis Adams, and Rod Gagnon

Meeting called to order at 8:16pm.

Mike made a motion to approve the minutes, Steve seconded, minutes approved

1. T-ball is all set for skills day. 

2. Treasurer’s report:  Tina paid tournament fees and collected money for some signs.  Calendar winners’ checks are cut.  Concessions are still strong.  Tina expressed concern about field maintenance budget.  $750 so far in fundraising revenue.  Sponsorships are slightly over than budgeted.  Registrations slightly under budget.  Concessions are working its way to what the estimated budget was.

3. Player Agent:  420 registered players this year with Little League.  Mike Santoro gave Sean a rating system for next years’ for returning majors.

4. Safety:  Received a couple of calls regarding letters people received on background checks.  Injuries:  managers need to go online with little league website and fill in the report. 

5. Fundraising:   Items are going well.  Still working on car sticker decals.  Got rid of most the 50^th anniversary items.  A little over 300 Fisher Cats tickets were sold.  Top 3 teams for calendar fundraisers were in majors.  The bikes will be given out at the minor league all star game.

6. Information:  Brian would like for anyone who wants something in the newsletter to send it to him exactly what they want written.  Blogs on the website don’t currently work any longer on the site.  It is Brian’s recommendation to go to a new host for the website to offer more flexibility and usage in the site.  Dave, the professional photographer, will be given an account to post on our site. 

7. Farm:  Skills will start at 8:00 and end at 6:00pm.  Two teams will be played at a time.  2 teams will be going to the Dave Anderson’s tournament. 

8. Minors:  Skills day is all set.  Discussed the length of games and at what point it is determined when it will be called short.  It is up to the umpire to make the call as to when to end the game.  Rob will take to the managers on Saturday to let them know about the need to speed up the games.  Minor League all star game is the night of the 19^th, 3 players from each team. 

9. Majors:  Skills days is set and will start at 9:00pm.  There was a protest for a game as the manager felt a rule was being broken.  Kids can wear shorts for skills day.  Running will be first, then the team throw, and then hitting.  The managers/coaches will do the pitching. 

10. All star: player/manager selections.  Sean has put his name in for the 10 year old team.  June 13^th will be tryout date for 10 year olds.  Voting will be doing the voting on Saturday.  All star managers meeting will be June 11^th.  Matty Doben’s tryouts will probably be held on the 13^th.  Rob will set that up.  Playoffs will be all set, just need umpires scheduled.  Rod’s team has only 6 players for skills.  Each kid can hit twice and run twice and can work some other kids into the fielding. 

All Star teams:  Discussed 12 versus 13 players on the teams.  The Board will let the managers know of their options of either a 12 player or 13 player teams.  Discussed the options the manager has in regards to player and coaching selections.  Ballots:  all 11 and 12 year olds are on the one ballot and have the kids vote for the best players.  Team will be announced on the 16^th.

11. Farm All Star set June 14^th.

Meeting is adjourned 9:30

GOFFSTOWN JUNIOR BASEBALL BOARD MEETING

AGENDA

June 3, 2010

I.          Opening

A.    Call to Order

B.     Review/approval of previous minutes

II.        Standing Committee Report

A.    President’s Report

B.     Treasurer’s Report

C.     Directors’ Reports

III.       Old Business

A.    Skills Day

B.     Scholarships

IV.       New Business

A.    All Star Team player/manager selections

B.     Minor All Star night

C.     Farm All Star set

D.    Matty Dobens

GOFFSTOWN JUNIOR BASEBALL BOARD MEETING MINUTES

May 6, 2010

• Board Members Present:  Kelli Wanner, Mike Santoro, Dan Sullivan, Brian Fanny, Jim LaJeunesse, Rob Easton, Collis Adams, Jane Steckowych, Christine Biron, Jen Hunt, Steve Bond, Tina Gagnon, Brian Chisholm, and Sean Skinner

• Board Members Not Present:  Denise Pinard, Rod Gagnon, and Paul Hunt

Steve made motion to approve minutes from previous meeting, Mike seconded, minutes approved.

1. Treasurer’s report:  Tina is still receiving registration money.  Tina needs to get a roster from Mike to see which team the players belong to.  Calendar: $16k not including Babe Ruth.  We are holding off on pulling any more names to see if we would get more in.  50/50 raffle on opening day brought in $50.  Concessions did better than last year.  Expenses:  concerned on field maintenance and concession repairs expenses. 

2. Jenn made about $400 from the water bottles/hats/bags on opening day.

3. Goffstown 250^th.  Elizabeth- co chair of anniversary committee came to speak at meeting.  They are hoping to do a year long series of events.  Parade on Old Home Day, fireworks, firemen’s muster etc.  She would like to see GJB get involved in the celebration and possibly do a historical overview of baseball in Goffstown. 

4. Crispin House Tournament:  August 7^th for the softball tournament.  Sean will help set up the teams. 

5. Safety:  Paul wants to be sure he has a list of all managers/coaches so he can cross reference

6. Parking:  Will need to rope off the grass for no parking at the villa lot.

7. Fields:  Need to get garbage cans with lids and make sure all teams know they have to empty the trash when they are done.

8. Picture day:  Jenn handed out the forms to directors for pictures.  The schedule was sent out to the directors.  Jen will also set up a table by t-ball and farm to sell the fundraising items.  She will get the tickets to say “promo” on them.  We put down a deposit for 250 tickets and will sell them for $8.00 each. 

9. Steve:  rating system for returning majors.  He wants to get something together for the managers to fill out before the end of the season.  Mike, Steve, and Sean will get together to get a system for rating ready by June 3^rd.

10. Sign to post at the entrances of the fields.  $250 for 2 signs from Sousa Signs.

11. Scholarship:  have not received any scholarship applications yet

12. Brown Graphix:  had an issue with hat sizing and grease stains for Minors. 

13. Skills Day:  Majors/Minors is going to run like last year.  Sean will take care of trophies for both leagues.  T-ball:  Dan will probably run it the same way as last year.  Farm:  Jim will put some thought into what he would like to do for Farm Skills day.  Farm All Stars:  Could possibly have it on June 14^th possibly on the M&M at 2:00pm.

14. Player Agent:  419 registered players

15. T-ball:  Dan has been talking with the managers and possibly have 6 year olds play up on the farm field for a game to see what it is like.

16. Information:  Brian will put in items on Fisher Cats tickets, scholarship, photo schedules, President’s message, as well as field rules.  Sponsors page- he cleaned it up so it has more uniformity.  Brian will need a list of sponsors to see who the active sponsors are to put on the website. 

17. Steve:  In-season clinics from Frozen ropes:  Would like to see if any managers are interested in having them come to practices to teach.  Steve will get some dates from them and will let directors know.

18. Farm:  Jim advised will need to place an order for All Star hats…will send 2 teams to Dave Anderson tournament at the end of June.  Medals for farm:  Jim would like to see what can be done differently. 

19. Minors:  Discussed requiring home managers do the home plate umpire for the next game in the future. 

20. Brian C:  Reorder hats for Minors as they don’t fit the kids.  Need 3 hats per team for minors. 

GOFFSTOWN JUNIOR BASEBALL BOARD MEETING

AGENDA

May 6, 2010

I.          Opening

A.    Call to Order

B.     Review/approval of previous minutes

II.        Standing Committee Report

A.    President’s Report

B.     Treasurer’s Report

C.     Directors’ Reports

III.       Old Business

IV.       New Business

A.    Goffstown 250^th

B.     Crispin House Softball Tournament

C.     Safety- Complete list of all managers/coaches/team parents from each director

D.    Villa Parking and grass

E.     Picture Day photo schedule

F.      Farm: all star game date/time; Farm All-star hats; Dave Anderson tournament; Farm all star jerseys; end of the year awards-who places order

G.    Skills Day

H.    Fisher Cats

I.       Scholarship

J.       Brown Graphix

GOFFSTOWN JUNIOR BASEBALL BOARD MEETING MINUTES

April 1, 2010

• Board Members Present:  Kelli Wanner, Christine Biron, Tina Gagnon, Jim LaJeunesse, Jennifer Hunt, Sean Skinner, Dan Sullivan, Mike Santoro, Brian Fanny, Jane Steckowych, Steve Bond, Rob Easton, Rod Gagnon, Collis Adams, and Denis Pinard

• Board Members Not Present:  Brian Chisholm and Paul Hunt

Meeting called to order at 7:13pm.

Steve made motion to approve minutes from previous meeting, Brian Fanny seconded.  Motion passed.

1. Fields:  Denis advised that the majors field will playable in a couple weeks, dumpster will be delivered for clean up for compost materials only.  A couple of port a potties will be delivered for practices.  Inmates will be working next week starting Monday.  Fencing needs to be fixed by the major field.  It will be fixed from foul pole to foul pole and will only keep the large gate for the majors.  The contractor will start working on it tomorrow and the flag pole will be reset as well.  We discussed how the drainage is working on the Majors field.  Also discussed the use of the public using the fields and whether the board wants to enforce the rule.  We will need to look into more informative greeting signs for the fields. 
   
    
2. Information:  Brian is working on weekly newsletters and keeping structure to it.  Every Thursday and Friday he will send out the newsletter to the league.  Brian needs info for the newsletter by Wednesdays to get it in the newsletter.  Online registration will be shut off tonight and people will need to contact Mike going forward.

3. Player Agent:  Mike advised there are 405 registrations…a little under last year.  The drafts went well.  Minor league teams either have 11 or 12 players per team.  Mike had a couple of parents call regarding the placement on the teams.  If he gets new people that want to join he will review with the individual league directors. 

4. T-ball:  Dan has all 12 managers set for all teams. 

5. Majors:  Sean advised majors practice start Saturday.  All managers attended safety clinic.  Sean passed out a list of the coaches.  All coaches will need to get their background check forms to Sean by the 10^th.  Steve made a motion to approve the coaches list, Chris Seconded.   Motion passed.

6. Training:  there will need to be a 2^nd date for the managers that didn’t attend the clinic.

7. Fundraising (safety): Jen advised that the Lexis/Nexis sign-on and password should be in tomorrow so Paul can run the background checks.  Fundraising:  all calendars have been passed out to directors/managers.  We will sell more in the concessions.  We will get give out a bike for each kid in each league that sells the most.  Jen will work on fundraising spots throughout town where players can sell calendar raffles.  Brown Graphics: Flannel pants are selling really well.  They are $20 and embroidery with the players name will be $5.  Discussed the possibility of selling baseball hats with the “G” on them or a water bottle. 

8. Minors:  Rob advised the schedule is done.  Since it was an odd number of teams, only one team (his own) was originally not playing on opening day.  He will schedule a double header on that day so all teams are playing.

9. Farm:  There are 105 players, he will cap it at 110.  The all star games will be on the June 19^th.  He will also do a skills comp and 2 All star teams to a tournament.  Practices start Monday.

10. Treasurer’s report:  We are still getting registrations in and there are still some that haven’t paid yet.  We did cut a check for Lesco for materials for fields.  Tina is starting to get invoices in the mail and hasn’t received a heads up from the directors that items have been ordered.  Denis needs 2 $100 gas cards at Shell. 

11. Umpire-in-Chief:  Collis stated he will be setting the umpire schedules for Minors and Majors.  He will be doing an umpire clinic for the Minors.  He is hoping Kevin West will join him to help teach.  Collis will be getting an order together for shirts and other umpire gear.  Brian Fanny has a friend interested in umpiring and will have him contact Collis,

12. Concessions:  Chris did a handout for Minors for new people coming to concessions so they know what is expected.

13. Parade:  7:30 at Maple Ave.  Steve will handle the parade from Maple Ave end.  Jane will email each director as to what they are responsible for the food pantry.  Mr. Houle (J&G) will be throwing out the first pitch.  A high school girl will be signing the Anthem.  There will be a float for the 10 and 11 year old All Stars.